Don't lose another HVAC lead
to voicemail.

Your AC dies at 9pm in July. They call you, hit voicemail, and book the next company that picks up. The HVAC Lead Intake AI answers, qualifies, and books — 24/7.

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Trusted by HVAC service teams

BrightAir HVAC ComfortZone Heating & Cooling PolarAir Refrigeration Summit Mechanical PolarPeak HVAC Allied Mechanical

What the Lead Intake AI does

Three jobs, running in parallel the moment a prospective customer reaches out. No missed calls, no after-hours gaps, no leads falling through.

📞

Answers after-hours

The moment a homeowner fills out your form or leaves a voicemail, the AI responds within minutes — even at 11pm on a Sunday in August. Every lead gets a real reply instead of falling into a queue to call back tomorrow.

✅

Qualifies the call

The AI asks the right follow-up questions for your HVAC business: system type, age, urgency, address. It separates "AC won't turn on in a heat wave" from "annual tune-up next month" so your office manager only sees jobs worth booking.

📅

Books + syncs to CRM

Qualified leads get a confirmed appointment on your calendar in seconds. The AI pushes the contact, job details, and notes straight into Jobber, HouseCall Pro, or whatever CRM you already run — no double entry, no lost jobs.

Build one for my vertical.

We scope, build, and deploy your lead-intake AI agent. You pay a flat monthly fee. We run it.

Build one for my vertical → We'll reply within 24 hours with a scoped plan and transparent pricing.

Frequently asked questions

What HVAC operators ask before turning lead intake over to an AI agent.

What does the HVAC Lead Intake AI actually do?
It watches every form submission, voicemail, and after-hours call, replies within minutes, asks the follow-up questions that separate a real emergency from a tune-up, books qualified jobs onto your calendar, writes the contact and notes into your CRM, and texts the owner a one-line summary — all without a human touching it until the appointment is on the books.
How fast does it respond to after-hours leads?
Within minutes — including 11pm on a Sunday in August. The agent runs 24/7, so the homeowner who hits your form at midnight hears back before they fall asleep, not the next morning when they have already called three competitors.
Which CRMs and calendars does it sync with?
Jobber, HouseCall Pro, ServiceTitan, Google Calendar, Outlook, and any CRM reachable through Zapier or a webhook. Lead details, job type, urgency, address, and call notes are pushed automatically — no double entry, no copy-paste.
How long does it take to get one live for my business?
About 48 hours from scoped-build kickoff to a working agent handling your real intake forms. Vertical-agnostic intake templates (HVAC, plumbing, electrical, pest control, etc.) ship fastest; custom workflow variations add a few days.
What does it cost?
A flat monthly fee per vertical deployed — no per-lead charges, no per-call charges, no surprise overage bills. Pricing is scoped to your call volume and integrations; you see the number before we start building.
Will it replace my office manager or answering service?
No — it replaces the inbox-checking and after-hours voicemail grind so your office manager only sees qualified, booked appointments. Edge cases and complex conversations are handed off to a human with full context, never dropped on the floor.
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